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Where to Start

1. Register

WVU Shared Research Facilities (SRF) uses the iLab Solutions reservation software for instrument reservations and invoicing.

To register as a user of the SRF for the Cleanrooms, Materials Characterization, Electron Microscopy, and BioNano Research facilities:

1. Log in to the main WVU iLab page at https://wvu.corefacilities.org

2a. WVU students, faculty, staff: Select "Sign in using WVU credentials" and log in using your WVU ID and password

2b. Non-WVU students, faculty, staff: Select "Sign in using iLab credentials" and follow iLab's instructions.

3a. WVU Users:  From the list of PIs, choose your advisor. Your PI will receive a message from iLab requesting that you be approved for his or her lab. The PI will also assign the appropriate funding "string(s)" that you will select when you make your instrument reservations. If your advisor is not listed, please ask the advisor to create his or her own iLab account first so that you can then get your iLab acount.

3b. WVU PIs: Follow steps 1 and 2. Look for the "my labs" link in the left menu bar. Hover over and click that link to see your lab management page. Under "Membership Requests" click the "Accept" button to the right for each of your users. Use the "Members" tab on the upper right to set individual spending limits and lab-wide limits. The default limit is $5,000 per individual.

2. Complete the User or pi Agreement

1. Go to https://wvu.corefacilities.org and select the appropriate sign-in for WVU (WVU credentials) or non-WVU (i.e. iLab credential) uses  to log in.

2. Scroll over and click "my cores" under the "core facilities" item on the left navigation bar.

3. Select the "Services and Supplies" tab near the top of the page.

4a. Users:  Click "initiate request" to the right of the "User Agreement" item, complete and submit the agreement.  This is a one-time agreement for all SRF cores. Updates may be required periodically.

4b. WVU PIs (e.g. faculty): Click "initiate request" to the right of the "PI Agreement" item, complete and submit the agreement.  This is a one-time agreement for all SRF cores. Updates may be required periodically.

NOTE: Agreements are not needed from pay-per-service or full-service clients for whom SRF staff run experiments.

USER Safety Training

You must complete all required safety and general laboratory training before you may receive instrument training. General Laboratory and Safety training is held on the first Friday of every month in ESB G75 in the Engineering Sciences Building on the Evansdale Campus. See step 5 below for safety training for specific labs or instruments.
 
1. Go to https://wvu.corefacilities.org and select the appropriate sign-in for WVU (WVU Credential) or non-WVU (i.e. iLab Credential).

2. Scroll over "my cores" under "core facilities" on the left menu and click on your desired core.

3. Select the "Services and Supplies" tab near the top of the page. 

4. Scroll down to "REQUEST TRAINING: General Laboratory and Safety" and click "initiate request" button on the right, type your name in the "person" box and select your lab group then click "Proceed," complete the form that appears, and click submit at the bottom right. 

5. Sign up for specialty safety training as needed:

5a. BioNano Research Facilities Users: go to the "Services and Supplies" tab of the BioNano Research Facilities iLab site, scroll down to "REQUEST TRAINING: BioSafety Training", click the "initiate request" button on the right, type your name in the "person" box and select your lab group then click "Proceed", complete the form, click submit at the bottom right. 

5b. Cleanroom Facilities users: go to the "Services and Supplies" tab of the Cleanroom Facilities iLab site, scroll down to "REQUEST TRAINING: Cleanroom Protocol and Safety Training", click the "initiate request" button on the right, type your name in the "person" box and select your lab group then click "Proceed", complete the form, click submit at the bottom right. 

5c. Materials Characterization Facilities users for Raman Spectroscopy: go to the "Services and Supplies" tab of the Materials Characterization Facilities iLab site, scroll down to "REQUEST TRAINING: BioSafety Training for Raman user only", click the "initiate request" button on the right, type your name in the "person" box and select your lab group then click "Proceed", complete the form, click submit at the bottom right. 

5d. Materials Characterization Facilities users for XRD: go to the "Services and Supplies" tab of the Materials Characterization Facilities iLab site, scroll down to "REQUEST TRAINING: Online Radiation Safety Training for XRD users only", click the "initiate request" button on the right, type your name in the "person" box and select your lab group then click "Proceed", complete the form, click submit at the bottom right. 

USER instrument Training

First, users must complete the user agreement and all safety training described above.
  1. To request training on specific instrument(s):
  2. Log in to WVU's iLab page at https://wvu.corefacilities.org
  3. Scroll over "my cores" under "core facilities" in the left menu
  4. Click on the desired core
  5. Click on the "Services and Supplies" tab in the upper right of the page
  6. Scroll down to "REQUEST TRAINING: Specific Instrument(s)"
  7. Click the "initiate request" button at the right, enter your name in the :"person" box, and select the appropriate lab if needed
  8. Complete the form that appears and click the submit button at the bottom right.
  • Some instruments require several training sessions. Ask your SRF Manager for details.
  • Do not request training too far in advance. You learn how to use the instruments by working on them. If too much time elapses between your training and your request to use an instrument, that manager my require that you re-train on the instrument at a cost to your PI.
  • Focus first on getting comfortable with a smaller number of instruments, then expand to others.